Tuesday, October 21, 2014

VENDOR ANNOUNEMENT

IMPORTANT NOTICE - CHANGE TO ELECTRONIC BIDDING SYSTEM EFFECTIVE 04.19.2013

Public Purchase Active Bids List


Purchasing and Distribution

Vendor Information

Purchasing Agent/Clerk:  Phillis Ender

Pettus I.S.D., 500 N May St., PO Box D, Pettus, TX 78146

Phone:  361.375.2296 ext. 133  Fax:  361.375.2295

Business Hours

Purchasing Business Hours:  8:00 a.m. - 4:00 p.m. Monday - Thursday; 8:00 a.m. - 3:30 p.m. Friday.

 

B u s i n e s s   I n f o r m a t i o n

DOING BUSINESS WITH PETTUS I.S.D.

The Purchasing Department is responsible for the acquisition and contract of all supplies, materials, equipment, and/or services for the District.  Pettus I.S.D. assumes no liability for payment obligations except those incurred according to its purchasing policies.  An official signed purchase order with an authorized purchase order number affixed thereon is the only method for the purchase of supplies, materials, equipment, and/or services obligating Pettus I.S.D. to payment. 

VENDOR RELATIONS

See attached Vendor Announcement for instructions for Vendor registration.  VENDORS ARE ENCOURAGED TO BE A PART OF ANY OF THE VARIOUS PURCHASING COOPERATIVES PRIOR TO DOING BUSINESS WITH PETTUS I.S.D.

Salesmen are not to call on individual schools without an approval letter from the Purchasing Department.  Such approval will be given only after consultation with the campus principal or department director.  Solicitors, vendors, collectors, or salespersons shall not be permitted to confer with students or employees during school hours without the prior approval of the Superintendent or designee.  Under no circumstances shall such persons be permitted to interrupt classes or conduct personal business with employees.  All vendors must have an approval letter from Purchasing before they are allowed on a campus/department.

INVOICING

Vendors are requested to submit invoices in duplicate (one marked original) for all billings and mail them to Pettus I.S.D. Accounts Payable, P.O. Box D, Pettus, TX.  The State of Texas requires vendor identification number and/or federal identification number on all invoices sent to the District for payment.  Vendors requesting a remittance copy should so indicate.  Reconciliaiton of an invoice and purchase order is necesssary before payment will be made.

DELIVERY OF GOODS

All purchases are normally made F.O.B. destination.  Unless otherwise specifically stated and agreed upon, the Districts title goods occurs upon satisfactory delivery at the delivery point shown on the purchase order.

Deliveris for Pettus I.S.D. must be cleared through the Central Distribution Center (CDC) located at 500 N. May St.  Deliveries are accepted at CDC from 8:00 a.m. to 4:00 p.m. Monday - Thursday; 8:00 a.m. to 3:30 p.m. Friday, (hours for summer are subject to change).   All Packages must be clearly addressed to Pettus I.S.D.  and the purchase order number must appear on each package.

MATERIAL SAFETY DATA SHEETS

Vendors are required to provide Material Safety Data Sheets (M.S.D.S) from the manufacturers for all products covered by the Hazard Communication Act-29 CFR1910.1200.  It is the vendor's responsiblity to determine which products are covered by the act and provide MSDS with the initial shipment.


VENDOR APPLICATION

CONFLICT OF INTEREST FORM

INSTRUCTIONS FOR THE CONFLICT OF INTEREST QUESTIONNAIRE

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

FELONY CONVICTION NOTIFICATION